When the fax machine became a common business tool in the 1980s, it seemed as if the technology had broken an information bar, where faxes or copies of documents could be sent over a few minutes. Now that the Internet becomes the core of many companies since the 1990s, the speed and the way in which documents can be transferred from one place to another is another big step forward. The Internet Fax becomes a multifunction tool for most small and medium sized businesses today.
A conversion in technology from traditional fax to Internet fax reveals two important changes in business processes. The first is that information sent from one destination to another is no longer just words on paper. That information can be restored, reused and sent to multiple users simultaneously. This leads to a significant advantage in efficiency. The distribution of information is now immediate and can be shared regardless of the location or presence of a fax machine. The information is now more flexible because it can be indexed, searched, archived, downloaded and manipulated in so many ways that the applications are apparently endless.
The second major shift proposed by the Internet Fax is the relaxation of the need for traditional fax machines. As technology evolves, devices that support a type of format and one type of transmission are unnecessary, as computers from mobile phones to online books can receive and send information in different formats. The technology enables increasingly hardware and hardware compatibility, making information much more portable and seamlessly connected to other devices.
The consequences for SMEs include the importance of managing and organizing information as well as saving time that results from increased efficiency. New business opportunities are crystallized from new technology and new forms of information. The benefits of using Internet fax technology are robust, including increased efficiency, still competitive with industry standard technology and new solutions for new business challenges.
Faxing over the Internet is more effective than traditional fax machines, saving time and money to reduce paper and fax maintenance costs, as well as facilitating the spread of information faster. The information can be quickly identified in different forms and enables a much more flexible business process. In particular, SMEs will appreciate the multifunctionality of an Internet Fax, how it can send faxes to traditional fax machines in a more skilled and accurate way, as well as receive faxes from traditional faxes with the ability to transmit much more information. This not only reduces unnecessary processes, but creates flexibility and strengthens the companys position in information management.
The Internet fax is rapidly becoming more than a technical trend For many companies, it becomes an operational necessity. Because competitors use technology to speed up their business processes, can a small to medium sized company afford to fall behind the packaging? Small to medium businesses have the most to get from Internet fax due to cost saving features and flexible implementation costs. The Internet Fax is part of a shift in business processes. Relying on old technology and old ways of thinking about new technology and the flexibility and efficiency that it brings, faxing through the Internet allows businesses to focus on innovation and improvement, rather than maintenance and stay.
Because traditional fax machines require maintenance, they are exposed to the same challenges that have plagued small businesses for decades operational errors, maintenance issues and compromise of information security. The Internet Fax reduces the risk of errors incorrectly during the transfer process. User friendliness is appealing to younger start ups because it is integrated into the current technology based information model that uses email, cloud computing and data centralization and tools for an easily accessible platform. New workers entering the labor force are already familiar with technology latent business concepts such as multi functionality and rebuilding content and information. Internet faxes do not require new concepts in knowledge for these workers, making it much easier to train and implement than traditional fax machines.
How companies view and manage information are crucial to compete in the new global landscape. Internet fax gives SMEs the technological advantage to solve ever more challenging challenges in information management and communication. Providing greater efficiency and cleaner and streamlined ways to handle faxing is a fundamental shift in business